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Day 1: Set Up WordPress

How To Create An Email Address And Gmail Alias

Action Plan

Step 1: Create An Email Address In cPanel


Why This Step Is Important

The best practices for creating a business email address is to use your domain name in your address. An example would be [email protected] or [email protected]. This will look more professional than using your personal email address.

Watch Our Video Tutorial For This Step

This video will walk you through how to create an email address for your domain in cPanel with our recommended settings.

Video Summary

  • Go to cPanel in your SiteGround admin (0:18)
  • Search for “Email” and click “Email Accounts” (0:25)
  • Create your email address and password (0:35)
  • Set the mailbox quota to “2000” MB (1:23)
  • Click “Create Account” (1:31)
  • Check your email by going to More > Access Webmail (2:02)

(I created a new email address for my domain name)

Step 2: Set Up An Alias In Gmail To Send And Receive Emails

If you don't want to use Gmail, you can view instructions for other email clients such as Mac Mail and Outlook or iPhone and Android

Why This Step Is Important

We recommend using Gmail to send and receive emails because of their excellent spam filter and popular integrations. You can do this by adding your domain’s email address as an alias in Gmail. This will make managing your emails much easier.

Watch Our Video Tutorial For This Step

This video will walk you through how to configure Gmail with all of the required settings for creating an alias and sending/receiving email from your domain.

Video Summary

  • Log into your Gmail account (0:20)
  • Go to Settings > Accounts and Import (0:24)
  • Click “Add a mail account” (0:40)
  • Enter you email address and password (1:15)
  • Change Port number to 995 (1:31)
  • Get POP Server URL from cPanel in your SiteGround admin (2:05)
  • Check “Leave a copy of retrieved message on the server” (2:51)
  • Check “Always use a secure connection” (2:57)
  • Check “Label income messages” (3:01)
  • Enter the “from” name you want to use when sending emails (3:25)
  • Change SMTP server URL (3:45)
  • Change the Port number to 465 (3:57)
  • Check your email and verify your account (4:25)
  • Select “Reply from the same address the message was sent to” (5:43)
  • Learn about the “Check mail now” feature for delayed emails (6:00)
  • Change the “from” address when composing mail (6:48)
  • Learn about Inbox labels when receiving messages (7:15)

(I set up Gmail to send and receive emails from my new email address)

Step 3: Update Your Admin Email In WordPress


Why This Step Is Important

In order for contact forms and other form submissions to be sent to the new email address you just created in Step 1, you will need to change the admin email in your WordPress account.

Watch Our Tutorial For This Step

This video will walk you through how to change the admin email address in WordPress.

Video Summary

  • Log into your WordPress admin (0:24)
  • Go to Settings > General (0:27)
  • Enter in your new email address (0:36)
  • Click “Save Changes” (0:48)
  • Log into Gmail and click the confirmation link (1:01)
  • Use the “Check mail now” feature if the email hasn’t arrived in your inbox yet (1:05)
  • Copy and paste the URL if it is not clickable (1:35)

(I changed my email address in WordPress)

FAQ


Do I have to use Gmail?

No, you do not have to use Gmail. If you want to use a different email client, here are some instructions Mac Mail and Outlook and iOS and Android.

Why not use G Suite instead of an alias in Gmail?

You are correct in assuming that G Suite is the official method, however, it costs $6/month and is not very easy to set up for beginners. For these reasons we chose to start with an alias. An alias is good enough when you’re just getting started and simpler for beginners to set up. As your business or personal website grows, you could consider moving over to G Suite, however, it is outside the scope of our tutorials.

I'm not receiving emails, how do I manually refresh my inbox?

For newly created aliases, Google might not check for incoming mail very frequently. If you are expecting a message, you can manually refresh your inbox by going to Settings > Accounts and Import > Check mail from other accounts > Check mail now.

Over time, Google will check for new mail more frequently as your email address receives more messages.

Have a question?
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Day 1

Set Up WordPress

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